Product · Shipping document automation
Shipping documents into your system, without the typing.
Freight forwarders, logistics companies and customs brokers re-key the same documents every day: bills of lading, commercial invoices, packing lists and delivery orders. We read them, check them against each other and put the data into your TMS or ERP. Your team only handles what doesn't match.
What we've delivered
What it reads
The paperwork behind every shipment.
Each document is read, matched to the right job and checked against the others before anything is entered.
Bills of lading and air waybills
Shipper, consignee, notify party, ports, container and seal numbers, package counts and weights.
Commercial invoices
Line items, HS codes, quantities, values, currency and Incoterms.
Packing lists
Packages, contents, net and gross weights and dimensions, checked against the invoice and the bill of lading.
Delivery orders and PODs
Dates, receiver, signature present and any exceptions noted on delivery.
Carrier and vendor invoices
Charges matched to the shipment and to the rate you were quoted.
Certificates and customs papers
Certificates of origin and supporting documents, with the fields your filings need pulled out.
How it works
From inbox to system, with a check in between.
- 01
Documents arrive
Attachments in your shared inbox, portal uploads, WhatsApp photos or scans.
- 02
Read and matched
Fields are extracted and the document is matched to the right job or shipment.
- 03
Checked
Weights and package counts agree across documents, container numbers pass their check digit, totals add up, charges match the quote.
- 04
Entered
The data goes into your TMS or ERP, or into a draft for customs filing.
- 05
People handle mismatches
Anything that doesn't match, or can't be read with confidence, goes to your team.
What your team sees
Only the jobs that need a person.
Clean jobs go straight into your system. The rest arrive with the mismatch already found, so your team fixes one field instead of re-checking the whole file.
Container MSKU 482913-0, 640 cartons, 12,400 kg gross.
Gross weight 12,040 kg doesn't match the bill of lading (12,400 kg). Sent to operations.
14 line items, HS codes present, total matches line items.
Honest limits
What it won't do.
File customs on its own
It prepares the data. Your broker or team reviews and submits.
Make you change systems
It works with the TMS or ERP you already run, and with email or spreadsheet imports where there's no direct connection.
Guess at bad scans
Handwritten notes and very poor scans that can't be read with confidence go to a person rather than being guessed.
Questions
Before you book.
Which systems can it enter data into?
Your existing TMS, ERP or accounting system. Where there's an API we use it; where there isn't, we use the import routes your team already uses, such as spreadsheets or email.
How accurate is it?
Before go-live we run it on a sample of your past documents and measure accuracy field by field. Fields it isn't confident about go to a person instead of being entered.
What about different layouts from every carrier and supplier?
That's the normal case. It reads documents by what they say, not by fixed templates, and we test on the layouts you actually receive.
Do we need to change how documents reach us?
No. It picks them up where they already arrive, usually a shared inbox.
How long until it's live?
The AI Opportunity Audit takes about two weeks. The first document types are usually live within a four-week Implementation Sprint.
How many shipping documents does your team type in each week?
In a 45-minute discovery call we look at which documents cost your team the most time, and what it would take to stop typing them.
45 minutes · $30, credited to your Audit